Privacy Policy

1. Introduction

Proto Axiom Pty Ltd (ABN 57 653 150 380) (company) is committed to responsible privacy practices and to complying with the privacy principles contained in the Privacy Act 1988 (Cth) (Privacy Act) to the extent they apply to the company.

This Privacy Policy sets out the principles of the gathering and management of personal information, including the purposes for which this information is used, and to whom it is disclosed.

We may change or update our Privacy Policy from time to time. At any time, the latest version of our Privacy Policy is available from our website at protoaxiom.com/legal/privacy.

2. What is personal information?

In this Privacy Policy, ‘personal information’ has the meaning set out in the Privacy Act. Essentially, the Privacy Act defines ‘personal information’ as information or an opinion about an individual who is reasonably identifiable.

3. What types of personal information do we collect?

The types of personal information we collect from you depend on the circumstances in which the information is collected. The company may collect:

• Contact and identification details including your name, address, email address, phone numbers, and your date of birth/age.
• Answers you provide to questions asked by the company and other information in relation to your dealings with the company

If you apply for employment with us, we may also collect information for the purpose of considering your application including your qualifications and resume as well as reference information from your nominated referees.

If you are an individual contractor to us, we may also collect information relevant to your engagement with us including qualifications, work history, resume, reference information from your nominated referees, bank details, feedback from supervisors and training records.

Except as described in this section, we do not generally require you to disclose any sensitive information (e.g. details of race, religious belief, sexual orientation or membership of a trade union) to us.  If you do provide us with sensitive information for any reason, you consent to us collecting that information and using and disclosing that information for the purpose for which you disclosed it to us and as permitted by the Privacy Act and other relevant laws.

4. How do we collect your personal information?

The most common ways your personal information is collected are:

• via the company’s website (protoaxiom.com), by email, phone or in person or when you deal with the company online (including through the social media pages). The company website retains the email address from emails sent through the “Contact Us” facility, for the purpose of sending a response. They are stored in a secure area within and will not be disclosed without your consent.
• from publicly available sources.
• from third parties (for example, from referees if you apply for a position as an employee or contractor with us).

5. For what purposes do we collect, use and disclose your personal information?

The purposes for which your personal information is collected, used and disclosed will depend on the circumstances in which it is gathered.

Whenever practical, the company will inform you about the purpose for which your personal information is collected (and related purposes which would be reasonably expected by you or to which you have consented), how it is intended to be used, and to whom it is intended to be disclosed at the time your personal information is gathered.

We may use or disclose your personal information:

• for the purposes for which we collected it (and related purposes which would be reasonably expected by you),
• for other purposes to which you have consented, and
• as otherwise authorised or required by law.

In general, we collect, use and disclose your personal information so that we can do business together and for purposes connected with our business operations.

Some of the specific purposes for which we collect, use and disclose personal information are to:

• respond to you if you have requested information (including via our websites or via an email or other correspondence you send to us),
• provide services to you or to receive goods or services from you,
• notify you of funding opportunities or other opportunities that may help you commercialise your research or research conducted by your organisation,
• administer rewards, surveys, competitions or other promotional activities or events conducted, sponsored or managed by us or our business partners,
• enable you to participate in any membership programs that we operate, including the Proto Axiom Researcher Network,
• improve our services,
• verify your identity, address and age or eligibility to participate in a marketing activity,
• consider you for a job with us (whether as an employee or contractor) or in the context of other relationships with us,
• address any issues or complaints that we or you have regarding our relationship, and
• contact you regarding the above, including via electronic messaging such as SMS and email, by mail, by phone or in any other lawful manner.

6. Direct Marketing

We may communicate directly with you for the purpose of providing updates on the company’s activities and / or promoting events and to provide you with special news and updates. This direct marketing can be delivered by a range of methods including mail, phone, email, or SMS. You can unsubscribe from our direct marketing or change your contact preferences by contacting us at info@protoaxiom.com or by clicking on the link in the relevant communication.

7. Use of videos and images from events

By attending company events, you acknowledge and consent that your image or voice may be recorded via video, photograph, or other means by an event officer or official. These recordings may be distributed or published at the company's discretion. If you do not wish to be recorded, please formally notify the company in writing.

8. Who do we disclose your personal information to?

We may disclose your personal information to third parties in connection with the purposes described in sections 5, 6 and 7 of this Privacy Policy.

The may include disclosing your personal information:

• The company’s employees and related bodies corporate,
• The company’s contractors and other third parties that provide goods and services to us,
• The company’s accountants, insurers, lawyers, auditors, and other professional advisers and agents,
• Payment system operators,
• Any third parties to whom you have directed or permitted the company to disclose your personal information, and
• Otherwise as permitted or required by law.

Where we disclose your personal information to third parties we will use reasonable efforts to ensure that such third parties only use your personal information as reasonably required for the purpose we disclosed it to them and in a manner consistent with the Privacy Principles under the Privacy Act.

9. Does personal information leave Australia?

The company may disclose personal information outside of Australia where required for the purposes outlined in sections 5 and 7 above. The company will take reasonable steps to ensure that such overseas recipients do not breach the privacy principles in the Privacy Act in relation to such information.

10. How do we protect personal information?

The company will take reasonable steps to keep any personal information held about you secure. Except to the extent liability cannot be excluded due to the operation of statute, we exclude all liability (including in negligence) for the consequences of any unauthorised access to, disclosure of, misuse of or loss or corruption of your personal information.

Nothing in this Privacy Policy restricts, excludes or modifies or purports to restrict, exclude or modify any statutory consumer rights under any applicable law including the Competition and Consumer Act 2010 (Cth).

Please notify us immediately if you become aware of any breach of security.

11. Accuracy of the personal information we hold

The company is committed to maintain your personal information as accurately as reasonably possible. You are encouraged to contact the company at info@protoaxiom.com if the personal information held about you is incorrect or to notify of a change in your personal information.

12. How can you access and correct personal information we hold about you?

You may seek access to personal information which we hold about you by contacting us as at info@protoaxiom.com.  We will provide access to that information in accordance with the Privacy Act, subject to certain exemptions which may apply.  We may require that the person requesting access provide suitable identification and where permitted by law we may charge an administration fee for granting access to your personal information.

If you become aware that any personal information we hold about you is incorrect or if you wish to update your information, please contact us on info@protoaxiom.com.

13. Links, cookies and use of our websites and applications

The company’s website may contain links to other sites. This Privacy Policy applies to the company’s website and not any linked sites. The company’s website may use “cookies” and similar technology. If you prefer not to receive cookies, you can adjust your Internet browser to refuse cookies or to warn you when cookies are being used

14. Queries, comments and complaints about our handling of personal information

If you have any questions, comments, or complaints about the collection, use, or disclosure of personal information, please contact us at: info@protoaxiom.com.

We will take any privacy complaint seriously and any complaint will be assessed with the aim of resolving any issue in a timely and efficient manner.  We request that you cooperate with us during this process and provide us with any relevant information that we may need.

If you are not satisfied with the outcome of our assessment of your complaint, you may wish to contact the Office of the Australian Information Commissioner.